The Australasian College of Dermatologists keeps records of its members, examination candidates and staff which contain personally-identifiable information.
The College will comply with the requirements of the Federal Privacy Act and the National Privacy Principles.
The College recognises that privacy is a fundamental human right, that only essential personal information should be collected and that such information should be handled in a sensitive and sensible manner.
The College is committed to ensuring the security, integrity, privacy and ethical management of all personally identifiable information which it collects.
Members of the College, trainees and examination candidates have voluntarily provided personal information which assists the College in its legitimate operations. This information is kept in secured data bases and/or other record systems.
Some information is also maintained in the restricted area of the College website. This information can be accessed by College Fellows. Information about individual records in the Continuing Professional Development Program held on the website can only be accessed by the individual Fellow concerned.
Employees of the College have voluntarily provided personal information in seeking employment with the College. This information is kept under security.
Personal information will not be collected unless for a purpose directly related to a function or activity of the College.
Where the College collects personal information for inclusion in a record, it will take all reasonable steps to ensure that the individual is made aware of the purpose for which the information is being collected.
The College will do its best to ensure that the personal information it holds is accurate, complete and up to date.
The College will ensure that all reasonable safeguards are taken to ensure that the information it holds is protected against misuse or loss from unauthorised access, use, modification or disclosure
The College will only use personal information in ways that are consistent with the provider’s expectations and the functions of the College or that are required in the public interest.
The College will not give or sell membership addresses or e-mail lists to other parties.
The College will not provide personally identifiable information about Members, trainees, examination candidates or staff to third parties outside the College without the consent of the individual involved. An exception will be the provision of names of Fellows to general practitioners or prospective patients or other situations where such information is already in the public domain.
The College oversees various membership list servers (egroups). The College cannot guarantee the security of any personally identifiable information submitted by members on these list servers.
The College may from time to time collect information from members on issues of interest to it and this data may be aggregated and presented in a non-identifiable format for purposes of promoting the College’s objectives.
The College is involved in the assessment of international medical graduates’ dermatological training, qualifications and experience, and the Australian Medical Council (AMC) discloses applicants’ personal information to the College for this purpose. Applicants for assessment for Area of Need specialist positions disclose personal information to both the AMC and the College in parallel. The College may need to clarify this information with external institutions or individuals, and gather additional information in order to complete the assessment. Information may also be sought from, and shared with, any area of the College, including the College’s State Faculties. The College may also disclose personal information where required to do so by law.
The College will handle any personal information in accordance with the Privacy Act and the National Privacy Principles. Any information provided to the College for the purpose of assessment will be used and disclosed in the matter set out in this statement.
All members and staff have the right to inspect their own personally-identifiable information held by the College.
Examination results and records are not available for inspection.
All members and staff have the right to request corrections to any information held about them by the College which they believe to be incorrect, incomplete or misleading.
The Australasian College of Dermatologists
PO Box 3785
RHODES NSW 2138
Tel: (02) 8765 0242
Fax: (02) 9736 2194
Solely for these purposes, identifying information may be provided to third parties for distribution, communication or contact by/from those third parties.
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